Scheduling & dispatch
Recurring service frequencies come from the contract, not from memory. Drag-and-drop the day, see technician availability, skills and certifications, and dispatch changes to the field instantly.
Bespoke pest control management software
Built around your operation, not the other way round.
Scheduling, routing, CRM, inventory, chemical tracking, reporting and a customer portal — configured for how your business actually runs, on a platform that already handles the back office.
NFC & barcode service points · Offline technician app · E-signature
Google Maps routing · Hosted and managed for you · Data exportable at any time
11Stops
07:40On site
52 kmDrive
−31%vs manual
Scheduling & dispatch
Google Maps integration
Route optimisation
Offline field app
NFC & barcode scanning
E-signature work orders
BI dashboards
Modules
Twelve modules, one record of the business
Each writes to the same dataset, so a job booked in the office, a signature captured in a plant room and an invoice raised the same evening are three views of one event — never three systems to reconcile.
Full Google Maps integration
Real addresses, real geocoding, real drive times. Every site pinned, every technician tracked against the plan, and every job reachable in one tap from the map.
Route optimisation
The day sequences itself around service windows, drive time, technician skill and chemical certification. Emergency call-outs slot in and the rest of the round re-plans around them.
Technician mobile application
The whole visit in the technician's hand: job sheet, site history, findings, photographs, chemical usage and sign-off. Works with no signal and syncs when it finds one.
Digital work orders & e-signature
The customer signs on the device before the technician leaves. The signed order is timestamped, geo-tagged and attached to the job — no paperwork travelling back in a van.
Chemical & material tracking
Every product held with its registration number, active ingredient, approved use and safety data sheet. Every application logged with quantity, location, target species and the applicator's certification.
Inventory
Stock by warehouse and by van, consumption booked against the job that used it, reorder points that fire before a technician arrives without bait. Wastage becomes visible instead of assumed.
Complete CRM
Leads, quotations, proposals, contracts, renewals, invoices and support tickets in one place, each tied to the site it belongs to. The commercial history and the service history stop living apart.
Customer self-service portal
Your clients see their sites, visit history, reports, open actions and invoices under your brand and your domain — and stop phoning the office to ask when someone is coming.
Reporting
Service reports, audit packs, chemical registers and compliance documentation generated from the record rather than retyped into it. PDF, branded, or a read-only link for an auditor.
BI & analytics dashboard
Revenue per technician, first-time fix rate, route efficiency, contract profitability, callback frequency by site. The numbers that tell you which contracts are worth renewing.
NFC & barcode service points
Every point you agreed to inspect carries its own tag — bait stations, traps and monitors, and rooms, stores, offices and loading bays. The technician scans it as the work there is finished, and the finding attaches to that exact point.
Bespoke means the eleven are scoped, configured and extended around your operation. What each one contains is agreed in discovery, not assumed from a feature list.
Routing & maps
The round plans itself
Most pest control rounds are built from a whiteboard and a technician's memory of the traffic. That works until someone leaves, a call-out lands, or the book grows past what one person can hold.
Green Mantis sequences the day against real constraints and re-plans when the day changes.
- Service windows the client actually agreed to, not "morning"
- Live drive time from Google Maps, not straight-line distance
- Technician skill and chemical certification matched to the job
- Emergency call-outs inserted with the rest of the round re-planned
- Distance, fuel and overtime measured against the manual plan
07:40 · Harbour HotelQuarterly · kitchen & stores · 45 minOn plan
08:50 · Nova Foods Plant 2Fortnightly · 30 stations · 90 minOn plan
10:45 · Bayview ApartmentsEmergency call-out · wasp nest · inserted 06:12Inserted
12:15 · Coldstore LogisticsMonthly · external perimeter · 60 minOn plan
14:00 · Marina RestaurantMonthly · ILT service · 30 minOn plan
Technician app
The report leaves site with the technician
The re-typing is what costs your evenings. A technician who records the visit properly on the device has already produced the service report, the chemical entry and the customer's signed copy by the time they reach the van.
- Scan the NFC tag or barcode at each service point as the work is done
- Job sheet, site history and previous findings, offline
- Photographs attached to the finding, not to an email
- Chemical usage recorded at the point of application
- Customer signs on the device — timestamped and geo-tagged
- Syncs when it finds a network, with the original timestamps intact
WO-4471● OFFLINE — 3 QUEUED
Harbour Hotel — kitchen
Stations serviced18 / 18
Findings2
Photographs5
Product applied1
Signed · M. Reddy, Exec. Chef · 08:31
Complete & queue for sync
Service points
Every point on site has its own record
A service point is not only a bait station. A room, a store, an office, a loading bay, an insect light trap — anything you agreed to inspect gets an NFC tag or a printed barcode fixed to it, and that tag is the point's identity for the life of the contract.
The technician scans it as the work at that point is finished. The scan stamps the time, the person and the position, then carries what they record there: the reading, the finding, a photograph, and a recommendation with an owner. A round showing thirty scans in the right order is proof of attendance no clipboard can produce — and a point nobody could reach is logged as exactly that, with a reason, rather than quietly skipped.
- NFC tags or printed barcodes, whichever suits the surface and the environment
- Bait stations, traps and monitors — and rooms, stores, offices and loading bays
- Findings, readings, photographs and recommendations logged against that point
- Point-level history: what this one station has done over twelve months, not the site average
- Unreachable points recorded as missed, with the reason, not left blank
NFCEB-14
External bait — raw materials bayScanned 09:12 · take 4 blocks · rising three rounds
Action
NFCILT-03
Insect light trap — packing hallScanned 09:41 · 6 catch · tube due October
Noted
BARRM-207
Dry goods store — roomScanned 10:04 · no evidence · stock rotated
Clear
BAROF-11
First floor office — roomScanned 10:19 · clear · gap under door, photo attached
Recommend
NFCEB-22
External bait — north fence lineNot scanned · pallets stacked over the station
Missed
Customer portal
Your clients stop phoning to ask
A self-service portal under your brand and your domain. Clients see their own sites, the last visit, open recommendations, their documentation and their invoices — without an email to your office.
For food-safety clients it does something more valuable: it puts the audit evidence in their hands the moment they need it, which is the single thing they most often blame a contractor for.
- Visit history and service reports per site
- Open recommendations with owner and due date
- Chemical register and safety data sheets
- Invoices, quotations and contract documents
- Your logo, your colours, your domain
Plant 2 — last visit 22 AugService report · 30 stations · next due 05 SepReport
Dock door D2 — seal damagedRaised 18 Aug · owner: site engineer · due 25 AugOverdue
Chemical register6 products · SDS current · exported 24 AugCurrent
Invoice INV-2291Issued 01 Sep · due 30 SepOpen
BI & analytics
What the owner opens on Monday
Not a list of jobs. The handful of numbers that decide where the next technician goes and which contract gets re-priced at renewal.
Jobs completed1,28498.6% on schedule
First-time fix91%+4 pts on July
Revenue / technician14.2k+8% on July
Callbacks176 from two sites
Route efficiency — drive time as a share of the working day
Drive time shareTarget
Illustrative dashboard. Figures are sample data from a demonstration tenant.
Platform
Bespoke, but not from nothing
Green Mantis is built on Perfex, an established business platform with thousands of installations behind it. The back office is proven code from day one; our work goes into the pest layer and into fitting the whole thing to your operation.
That is what makes a bespoke build affordable. You are not paying anyone to reinvent invoicing.
Inherited from the platform
Mature, in production across thousands of installations, working on day one.
- Contracts & renewals
- Estimates & proposals
- Invoicing & recurring billing
- Support tickets
- Staff & task management
- Client portal foundation
- Custom fields
- Reporting engine
- REST API
Built and configured by Green Mantis
The pest layer and the fit to your operation — scoped in discovery, built to your process.
- Scheduling by contracted frequency
- Route optimisation
- Google Maps integration
- Offline technician app
- Work orders & e-signature
- Chemical register
- Van & warehouse inventory
- Service reports & audit packs
- BI dashboards
How a build runs
From first walk-through to live in weeks, not quarters
The order matters. Discovery is where the cost of the whole project is decided, and it is the step most vendors skip.
Discovery
We ride along, watch a real round, and map how the work is actually done — including the workarounds. What comes out is a written scope, not a wish list.
Configure
Contracts, frequencies, service types, chemical catalogue, price lists and user roles set up on the platform. Most of the operation is running before a line of custom code is written.
Build
The pest-specific modules and anything unique to you: routing rules, report formats, portal branding, integrations with the systems you already pay for.
Migrate
Clients, sites, contracts, schedules and service history brought across. History matters — trend reporting is worthless without a baseline.
Run
Technicians trained on their own jobs, two cycles run in parallel with the old process, then paper stops. We stay on the line through the first month.
Who it's for
Operators, and the teams who audit them
Pest control operators
From one team to multi-branch
Your technicians already do the work properly. The office is where the margin leaks — re-typing, chasing paperwork, routing by memory, invoicing a fortnight late.
- Scheduling driven by contracted frequency, not a whiteboard
- Routes that cut drive time and let you fit another job in the day
- Reports that leave site with the technician
- Invoicing raised from the completed job, not from a note
- A portal that answers the calls your office currently takes
In-house & food-safety teams
Manufacturers, warehousing, hospitality groups
You own the pest management clause in your food safety plan whether or not you hold the bait key. The same system gives you continuous sight of the programme instead of a folder opened the week before an audit.
- Live station and site records with every visit attached
- Trend analysis and thresholds you can show an auditor unprepared
- Corrective actions with a named owner and a closure record
- Chemical register and applicator certification in one place
- Multi-site rollup across plants on the same metrics
Questions
What buyers ask first
Why bespoke rather than an off-the-shelf pest control package?
Off-the-shelf works if your operation matches the vendor's assumptions. Most do not — you have a service type nobody else offers, a client who demands a particular report format, a pricing structure the software cannot express. The usual outcome is that the business bends to the software. A bespoke build on a proven platform costs less than most people expect precisely because the back office is already written; you are paying for the fit, not the foundation.
How long does an implementation take?
Weeks rather than quarters for a typical operator: discovery and configuration take the first fortnight, the pest-specific build and migration the next few, then two service cycles run in parallel before paper stops. The variable is data — a clean client and contract list moves quickly, twelve years of spreadsheets does not.
Will the technician app work with no signal?
That is a requirement, not a feature. Technicians work in chillers, basements, silos and on sites where the wifi is a guest network they cannot join. The app holds the whole visit locally and syncs when it finds a network, and the timestamps recorded are those of the work, not of the sync.
Is the e-signature legally valid?
A captured signature, timestamped and geo-tagged against a specific work order, is stronger evidence than a paper docket in a van — but electronic signature law differs by jurisdiction and by what the document is being used for. If you need signatures to carry weight in a contractual dispute, take advice on your own jurisdiction before relying on them; we are not lawyers.
What happens to our existing data?
Clients, sites, contracts, schedules, service history and chemical records import from spreadsheets or from a CSV export out of most incumbent systems. Bringing history across matters more than people expect: trend reporting and contract profitability are meaningless without a baseline.
Who hosts it, and who owns the data?
We host and manage the instance — no server for you to run, no version for you to patch. The data is yours: a full export in open formats at any time, and on exit you take the complete dataset with no retention period.
Can it carry our branding for our customers?
Yes. Client-facing reports, emails and the self-service portal run under your logo, your colours and your domain. Your customers see your brand; Green Mantis stays behind it.
What does it cost?
A one-off build fee against the scope agreed in discovery, then a monthly fee covering hosting, support and maintenance. We do not publish figures because the build cost depends entirely on what discovery finds, and a number quoted before that walk-through is a number somebody has to walk back.
Next step
Bring us a real round.
Twenty minutes, one of your actual service days, and we will show you what it looks like scheduled, routed, worked and invoiced in the system. If it does not obviously beat what you have, we will say so.